Privacy Policy – Academic Culture Enjoyers Sign-ups

1. What we collect

When you sign up for an event, we may ask for:

• Contact details (name, email, phone)
• Travel/accommodation preferences
• Dietary and accessibility needs
• Emergency contact details
• Other information relevant to the specific event

2. Why we collect it

We use this information only to:

• Organize event logistics (travel, accommodation, meals, activities)
• Communicate with you before and during the event
• Ensure safety and accessibility

3. Who has access

Only designated event organizers have access to your information. We may share minimal details with trusted partners (e.g. hostels, restaurants, transport providers) when required for the event.

4. How long we keep it

Your information is deleted no later than 4 weeks after the event ends, unless required longer for accounting or legal reasons.

5. Your rights

You can request access, correction, or deletion of your data at any time. To do so, contact the organizers via the provided event contact address.

6. Legal basis

Your consent when signing up and our legitimate interest in safely and effectively organizing events.